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PIN number for Scan to Email

OJP 8035
Microsoft Windows 10 (32-bit)

I did not receive my PIN for scan to email via email.  My printer keeps telling me to check my inbox.  There isn't an email from HP in my inbox or my junk mail.  OBVIOUSLY this is a problem for a lot of people as I find it phrased in many different ways.  The solutions?  So far, nothing that I can use.  But then, I've only spent two hours trying to establish scan capacity.  It shouldn't be this difficult.


I know everybody is stressed and I am lucky to be able to work from home during this COVID 19 lockdown.  But  doggone, people.  I use a PIN for everything from ordering movies to accessing my work server.  This stuff isn't brain surgery.  Set up the PIN when you are registering the equipment or while you are selling me on an ink replenishment plan. Click here to resend the PIN.  I shouldn't have to join a user group and post this stuff on line and then monitor said user group to get an answer.   I have always used HP products in my home office because they were easy to use.  I am not likely to invest in another HP after this.

HP Support Agent
HP Support Agent
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HP Recommended

PIN number for Scan to Email

Hi @BobbiZ


Welcome to the HP Support Community. I'd be happy to assist you with the  "Did not receive a PIN to set up scan to email " issue. 


To better assist you -


1.) Who is the Email provider?

2.) Is your email account configured in the mail account?

3.) Is your printer connected to the Web-Services?

4.) Are you able to login via webmail?

5.) Is there a 2-factor authentication setup?


Before you can scan to email, you must configure your email with a local email client, such as the Windows Mail app, Microsoft Outlook, Mozilla Thunderbird, or Windows Live Mail. If you already have a local client configured on your computer or do not want to scan to email, skip to the next step.

  • Windows Mail app is pre-installed on all Windows 10 computers. Search Windows for mail, open the app, and then add your email address. If you are using Windows 8, go to How to set up email account in the Mail app in Windows 8.1 (in English).
  • Microsoft Outlook is available for purchase at the Microsoft Store (in English), either individually or as part of the Microsoft Office Suite. Go to How to set up an Internet email account in Outlook 2013 or 2016 (in English) for instructions to add your email.
  • Mozilla Thunderbird is available for download at Mozilla Thunderbird (in English). Follow the on-screen prompts to install Thunderbird and add your email.
  • Windows Live Mail is no longer available to download but still works if you already have it. Make sure the email you want to scan to is added to Live Mail.


Step 1 Setup Scan to Email -

1.) Click Start, and then click Programs.

2.) Click HP, click the name of the printer, and then click Scan to Email Wizard.

3.) In the Outgoing Email Profiles dialog, click the New button. The Scan to Email Setup dialog opens.

4.) On the 1. Start page, enter the sender's email address in the Email Address field.

5.) In the Display Name field, enter the sender's name. This is the name that will display on the printer control panel.

6.) To require a PIN to be entered on the printer control panel before the printer can send an email, enter a 4-digit PIN in the Security PIN field, and then re-enter the PIN in the Confirm Security PIN field, and then click Next.

7.) On the 2. Authenticate page, enter the SMTP Server and Port Number.

8.) If you are using Google™ Gmail for email service, select the Always use secure connection (SSL/TLS) check box.

9.) Select the Maximum Size of Email from the drop-down menu.

10.) If the SMTP server requires authentication to send an email, select the Email Log-in Authentication check box, and then enter the User ID and Password, and then click Next.

11.) On the 3. Configure page, to automatically copy the sender on email messages sent from the profile, select Include sender in all email messages sent out successfully from the printer, and then click Next.

12.) On the 4. Finish page, review the information and verify all the settings are correct. If there is an error, click the Back button to correct the error. If the settings are correct, click the Save and Test button to test the configuration.

13.) When the Congratulations message displays, click Finish to complete the configuration.


Step 2 Scan to Email - 

1.) Load the document on the scanner glass according to the indicators on the printer.

2.) From the Home screen on the printer control panel, touch the Scan icon .

3.) Touch Scan to E-mail.

4.) Touch Send an E-mail.

5.) Select the From address that you want to use. This is also known as an "outgoing email profile."

6.) Touch the To button and select the address or group to which you want to send the file. Touch the Done button when finished.

7.) Touch the Subject button to add a Subject line.

8.) Touch the Next button.

The scan settings will display on the printer control panel screen.

9.) To change any of the scan settings, touch the Settings button, and then select the desired settings.

After selecting the desired settings, continue to the next step.

10.) Touch the Scan button to start the scan job.


You may also refer to this document - HP Printers - How to Scan (Windows)


Hope this helps! Keep me posted. 


Please click “Accept as Solution” if you feel my post solved your issue, it will help others find the solution.

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Have a great day! 

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