Am I doing this all wrong?

[ireidy]

Question: Am I doing this wrong, or is this correct?
Polycom X50, Teams Rooms.

When we want to present a meeting to staff at work and home, we do the following.
Int the room with the X50 connected to the TV HDMI 1 port
00. Some users will be at home and some will sit in front of the X50 at a desk.
01. Connect a user's laptop to the TV HDMI port 02.
02. Open the user's Teams.
03. From the user's Teams, we invite the room and all the users.
04. We then go to the room T8 and join the meeting.
05. On the T8 we turn down the sound and microphone.
06. The user, then on the laptop, shares a presentation through Teams.
07. The user talks through her laptop microphone.

Everyone at home can see the presentation and hear the speaker on the laptop.
Everyone at home can see the room camera.
However, it seems strange I have a more powerful microphone on the X50 we aren't using.
That's all we use the X50 for and pay for the Teams room license.

So wonder if am I doing this all wrong, a mix of Windows and Apple laptops.

[nlev]

Instead of plugging the laptop into the TV to share content, or joining the teams meeting on the laptop, can you plug it into the HDMI Input on the X50 instead? This should share HDMI content to the meeting.

[ireidy]

So you are saying, Thanks, By the way, The user doesn't need to invite the room to a teams meeting; the user invites all staff from the user teams account; half the staff are at home, and half sat in front of the X50. The user plugs the laptop into the HDMI (it has three connections 1 x HDMI going to the built-in screen [1] 1 x HDMI is empty [2]  1 x HDMI with an arrow pointing out]) Puts the laptop into the HDMI pointing out) ? 

[ChrisAdc]

Hi Ireidy, there are usually two methods in which you can share content (or desktop) when in a Teams meeting while using a Poly X50.

First way;

X50 connects into the MS Teams meeting as per usual for the room attendees.

Presenter (when in the same room as the X50) connects into MS Teams meeting with their laptop, though selects the "Don't use audio option" or makes sure their laptop microphone, speaker and usually camera is turned off. If the mic and speakers aren't turned off, you will hear an audio echo. They will then use the room equipment for mic and speaker.

Presenter shares their desktop as per normal and it will be displayed on the X50s screen as standard content stream.

Second way;

X50 connects into the MS Teams meeting as per usual for the room attendees.

Presenter connects their laptop to the HDMI cable (from X50 with arrow pointing out).  This is the content cable to the X50.  Depending on the X50's settings, the laptop will present to the screen straight away, or if auto connect isn't selected, you will need to press the share button on the TC8 (up arrow button) to share the screen. You will see the up arrow change to an X on the share screen button when you are sharing.

The presenter does not join the MS Teams meeting from their laptop using this method, they are just sharing their screen via the X50 connection.

We normally find option 1 the easiest as most users are comfortable sharing screens from their laptops.

Hopefully that makes sense.

Chris