how to print address on Graduation Envelope

[Poppy71PR]

how do i print addresses on my Granddaughters HS Graduation Invitations? i have a HP Office Jet 5740>

[Dragon-Fur]

@Poppy71PR 

Envelope printing is fairly straight forward.

Your printer supports the basic needs to print envelopes.

That said, a "Graduation Envelope" indicates that at the least, the number of envelopes you have available might be limited.

That means you cannot make mistakes, for example.

Things to consider before trying to print on "graduation envelopes":

• Labels are easier to print, can be even be made a bit fancy (with tiny pictures, for example), and can be tested.
• Envelopes supported in the printer are limited to plain white (maybe off-white) in color, not embossed, not with foil liners, not with scalloped edges, not too heavy (weight limitation).
• Envelope Sizes - including any custom sized envelopes - are restricted to the paper sizes the printer supports.
• "Envelopes" are further restricted in size, though it's not in the spec notes.  If you try to print an unsupported custom size envelope, the job fails and "alternate" printable size is offered.  Useless in some ways, but at least the envelope doesn't end up jammed inside the printer where you cannot reach it.

 HP Officejet 5740 e-All-in-One Printer (B9S76A, B9S78A, B9S79A) Specifications

and

Media Size (facet)	A4; Letter; Legal; B5
Media Sizes Custom (imperial)	3.85 x 8.5 to 5 x 14 in
Media Sizes Custom (metric)	97.79 x 215 to 127 x 355 mm
Media Types	Paper (plain, inkjet, photo), envelopes, transparencies, labels, cards, the HP premium media, iron-on transfers, borderless media
Media Weight Recommended (imperial)	18 to 22 lb
Media Weight Recommended (metric)	70 to 90 g/m²
Media Weights Supported, By Paper Path (Imperial)	16 to 72 lb
Media Weights Supported, By Paper Path (metric)	Tray 1: A4: 75 to 90 g/m²; HP envelopes: 75 to 90 g/m²; HP Photo Paper: up to 250 g/m²; HP 10 x 15 cm photo paper: up to 250 g/m²

Examples - Word > Mailings > Envelopes - #10 envelope / Custom Envelope / Adjust Delivery Address size

Rabbits_and_Chickens_Test_Envelope_10_6Rabbits_and_Chickens_Test_Envelope_7x5_2Word_Envelope_Options_Font_Arial_Size20_1

What else?

Before you print...

The printer must be aware that you are printing envelopes (that you have loaded envelopes in the printer).

Printing Preferences should be set to "Everyday printing" or similar so the "preferences" don't interfere with your setup to print the envelopes.

For example

• Load the envelopes into the printer (stack of five) according to the instructions in the  User Guide  Starting on Page 13
• Tell the printer display panel about the paper size / type

               and / or

• Use the Embedded Web Server (EWS) to check / adjust the paper size / type
• Set / Check the Printing Preferences

Check / Adjust / Retain the Paper at the Printer Display Panel

Section is not applicable to printers lacking a printer display panel.

Open Printer Tray,

If you have not yet done so, add desired paper type

Wait a couple of seconds…

Close Tray

IF applicable for your printer:

Look for a message on the Printer Control / Display Panel,

Click Modify (wording varies), set the paper size and type, Click OK

Note  – Printer Display Panel > Adjusting the paper size:

If the size of your Paper Size is not in the Drop-down menu,

Select Custom (likely the last selection in the list)

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Embedded Web Server (EWS)

EWS option is applicable to network connected printers.

If the printer is on the network,

If the EWS feature is supported on your printer,

Use the Embedded Web Server (EWS) to view / configure your printer.

Open your favorite browser > type / enter Printer IP address into URL / Address bar

Tab Settings > Preferences > Tray and Paper Management

If applicable, check the Advanced section (at the bottom of the Tray and Paper Management menu)

Click Apply to save changes

NOTES

• Size not listed in the Drop-down menu?  Select Custom (likely the last selection in the list)
• EWS is also available in HP Smart Windows and HP Smart Mobile > Settings > Advanced
• Features and options differ by printer model and type.

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Set the Preferences – Windows

This section is not applicable to Mobile Printing.

Printing Preferences are available directly from the driver and / or might be called "Printer Properties" / "Shortcuts" (or similar) from within printing software / applications.

Preferences and Envelopes: 

Select / leave Printing Preferences shortcut to "Everyday Printing" or something equally benign. 

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Preparation > Check / enable the printer as the “Default Printer”

Settings > Devices > Printers and scanners

UNCHECK (clear box) Let Windows manage my default printer

Select (Left-Click) your printer from the list of printers > Manage > Set as Default

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Printing Preferences - Selections

Settings > Devices > Printers and scanners

Left-Click on (your) Printer > Manage > Printing Preferences

Next

Tab Printing Shortcuts > Click / Highlight your preferred shortcut > Click Apply > Click OK to exit

Make changes to a Shortcut (Model Dependent)

• Select shortcut (locked or custom) >
• Adjust the settings for paper, source (tray), other settings
• Check all sub-menus in all Tabs
• Click OK to save / leave sub menu

Custom Shortcut

Save the edited shortcut or use “Save As” or “Create Custom Shortcut” to save as a new / different file name

Click OK to save the setup

Side Bar:  Scan Menu for HP Scan

Open More > section,

Check / adjust settings in each sub-section

Click OK to save sub-menu changes

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What else?

Ignore this part if not interested ...

You need not use Word > Mailings > Envelope.

You can try printing by creating a custom size Word document and designing your own "cover" art for the envelope.

Examples

Chicken_in_Text_Box_Insert_1Manual_10_Envelope_Watermark_1

References / Resources

HP Printer Home Page - References and Resources – Learn about your Printer  - Solve Problems

 “Things that are your printer”

NOTE:  Content depends on device type and Operating System

Categories:  Alerts, Access to the Print and Scan Doctor (Windows), Warranty Check, HP Drivers / Software / Firmware Updates, How-to Videos, Bulletins/Notices, Lots of How-to Documents, Troubleshooting, Manuals > User Guides, Product Information (Specifications), more

When the website support page opens, Select (as available) a Category > Topic > Subtopic

HP OfficeJet 5740 e-All-in-One Printer series 

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