How to address postcards from excel data base on deskjet

[kmcarrol]

How to print addresses from excel database on multiple postcards.

[A_Gayathri]

Hi @kmcarrol,

Welcome to the HP Support Community.  

Thank you for posting your query, I will be glad to help you.

I understand you want to know How to print addresses from the Excel database on multiple postcards. Not to worry I will help you to get a resolution to resolve the issue.

Printing addresses from an Excel database on multiple postcards using a DeskJet printer involves a few steps. Here's a general guide that you can follow:

Step 1: Organize Your Excel Database

Open Excel: Open your Excel spreadsheet containing the address data.

Organize Data: Ensure that your data is organized with separate columns for each piece of information (e.g., Name, Street Address, City, State, ZIP Code).

Step 2: Set Up Your Postcard Document

Open Word Processor: Open a word processing program such as Microsoft Word.

Page Layout:

• Set the page layout to match your postcard size. Go to "Page Layout" or "Page Setup" and adjust the page size accordingly.
• Make sure to set margins appropriately.

Insert Table:

• Insert a table with the number of rows and columns needed for your postcards.

Step 3: Connect Word to Excel

Mail Merge:

• In Microsoft Word, find the "Mailings" tab.
• Choose "Start Mail Merge" and select "Labels."

Select Recipients:

• Choose "Use an Existing List" and select your Excel spreadsheet.

Insert Merge Fields:

• Insert merge fields where you want the data to appear on your postcards (e.g., <<Name>>, <<StreetAddress>>, etc.).

Step 4: Preview and Finish

Preview Results:

• Review your postcards using the "Preview Results" option to ensure the data is merging correctly.

Finish & Merge:

• Once satisfied, complete the merge and choose "Finish & Merge" > "Print Documents."

Printer Settings:

• In the print dialog, select your DeskJet printer.
• Ensure that the paper size and layout settings match your postcard design.

Print:

• Click "Print" to start the printing process.

Additional Tips:

Test Print: Before printing a large batch, do a test print on a single postcard to ensure everything is aligned correctly.

Printer Settings: Double-check the printer settings, especially those related to paper type and size.

Address Formatting: Ensure that your Excel data is properly formatted, especially for addresses, to avoid any issues during the mail merge.

I hope this helps. 

Take care and have a good day.

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Gaya1239

HP Support