hp color laser jet pro 4201 email setup

[Lisa327]

set up email so I can get reports on my hp color laser jet pro 4201 email setup

[Raj_05]

Hi @Lisa327,

Welcome to HP Support Community.

Thank you for posting your query, I will be glad to help you.

To set up email reports on your HP Color LaserJet Pro MFP M4201 printer, you'll need to follow these steps.

Access the Embedded Web Server (EWS):

• Open a web browser on a computer connected to the same network as your printer.
• Enter the IP address of your printer in the browser's address bar and press Enter. You can find the printer's IP address by printing a configuration report from the printer's control panel.

Log in to the EWS:

• Once the EWS page loads, click on the "Settings" tab.
• If prompted, log in using the administrative credentials. If you haven't set up a password, you might need to set one up first.

Configure Email Settings:

• Look for the "Email" or "SMTP" settings. This location may vary slightly depending on the printer's firmware version.
• Enter the SMTP server settings provided by your email provider. This typically includes the SMTP server address, port number, and authentication details (username and password).
• Configure the email sender settings. You may need to provide an email address for the printer to send reports from.
• Choose the type of reports you want to receive via email (e.g., usage reports, status alerts, etc.).

Test the Email Settings:

• Most printers have a feature to test the email settings. Look for an option like "Send Test Email" or "Test SMTP Settings" within the email settings menu.
• Follow the prompts to send a test email. Check your email inbox to verify if you receive the test email from the printer.

Save Settings:

• Once you've tested the email settings successfully, remember to save the changes made in the EWS.

Set up Scheduled Reports (Optional):

• Some printers allow you to schedule regular reports to be sent via email automatically. If this feature is available, navigate to the schedule or automatic report settings and configure the frequency and type of reports you want to receive.

Finalize:

• After completing the setup, close the web browser and ensure your printer is connected to the network.

Verify:

• Wait for the next scheduled report or perform a manual trigger to ensure that reports are being sent to your email successfully.

By following these steps, you should be able to set up email reports on your HP Color LaserJet Pro MFP M4201 printer.

I hope this helps.

Take care and have a good day.

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Alden4

HP Support