How to Scan without connecting to HP Cloud

[Pete135]

Posting to help others:
   At some point since my last usage of my printer as a scanner from Window 10. HP (HP Smart) appears to have started blocking Windows Fax and Scan App from seeing the printer as a scanner.  Additionally when starting HP Smart it only allows scans to be saved to a network drive, likely HP cloud.  I did not attempt to setup a network share on my local system.  HP smart also requires one to log into the HP cloud.   Sorry I have no desire to be forced to use yet another cloud storage system, (MS ONE Drive pisses me off as well).  I simply want to have control of my documents on my local system.

  Solution  Remove HP Smart App from the computer. Windows Fax and Scan App immediately saw the scanner again and I was able to scan without issues.
  Please Note: Windows Fax and Scan App only gives a max resolution of 300 DPI. 

  Another solution I read was to download an additional driver but to work it required being hard wired to the printer which doesn't work if the printer and computer are in different rooms.

[Dragon-Fur]

@Pete135 

Welcome to the HP Community.

True - since late 2020, HP Smart requires that you sign into the application using your HP Account credentials.

True - for those who object to doing so, the solution is to use other scan programs / applications.

The assertion that HP Smart requires you to save only to the network drive or Cloud is not true.

HP Smart includes a nice "share" feature (send to email). 

"Share" requires that the "sender" address be added to Windows Mail.

HP Smart does support saving to whatever location is available in your Windows file system. 

HP Smart does not require that you set up a remote / network drive nor does the application require that you select a Cloud drive location when using scan.

If you do have a network location "mounted" / mapped to your Windows File System,

If the permissions are correctly set for that device / location,

HP Smart supports using that location as a destination for scanned content.

As far as the application is concerned, you need not save anything to any location where you do not wish to do so.  The exception is the processing required to save the content "somewhere" in your account and possibly (temporarily) into other parts of the Windows File System.

True -

To load the full driver printer software,

The printer does have to be connected to the network or to the computer using a method supported for that printer model. For example, connection methods might include:  Ethernet / Wireless / Wi-Fi Direct / USB

There are scan options available in Windows 10 that do not necessitate signing into the application / software.

Some of these to require that the full driver printer software be installed on the system.

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HP Scan

HP Scan is part of the Full Solution / Full Feature Software / full driver printer software.

Excellent choice - HP Scan provides access to the scan features supported by the printer.

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What else?

Try / Consider other Scan software / applications...

Older printer?

HP Scan Extended can be a nice addition to your already installed printer software.

If it works (can be installed and is functional in your environment),

HPSE provides some nice features, including Detect content boundary options and More > Destination folder assignment.

HP Scan Extended

• Download-Save-Install

ftp://ftp.hp.com/pub/scanners/HPScanExt/HPScanExt.msi

• HPSE is a subset an older Full Feature Software suite. 
• HPSE features are very similar to the HP Scan Software released after 2015.
• Although HPSE appears to be a separate software, HPSE is dependent on the infrastructure provided by the Full Feature Software (full driver).  The Full Feature Software for your printer should be installed before installing and using HPSE.
  • OPTIONAL:  Add HP Scan Extended shortcut to Taskbar / Send to Desktop / Pin to Start
    • Open File Explorer > Navigate to C:\Program Files (x86)\HP\HP Scan Extended\bin
    • Right-Click HPScan.exe > Select Pin to Taskbar
    • Right-Click HPScan.exe > Select Send to Desktop (Create a Shortcut)
    • Right-Click HPScan.exe > Select Pin to Start

• HP Scan Extended features include (and are not limited to): Single, Multiple scans, Image and PDF scans, Email as PDF / JPEG, Source selection, Page Size choices include Auto-Detect (extracts image / document boundary).  Might include OCR (Save as Editable Text).

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HP Scan and Capture

Microsoft Store (formally Windows Store) - Requires Windows 8 or higher

Download-Save-Install   HP Scan and Capture

 Description

HP Scan and Capture is a simple and fun application that captures photos or documents from any* HP scanning device or your computer's built-in camera.  These images can be previewed, edited, saved, and shared to other applications.

* NOTE:  The correct HP drivers for your scanner must be installed from HP's Support Website.

Click Start (windows key) > Open the All Apps List > scroll the list 

Open Category HP

Find and open the HP Scan and Capture application

Optional

Right-Click on the application and PIN to Start

What else?

Application controls / options

Settings > Apps > Apps and Features

Scroll / Search for HP Scan and Capture

Left-click on the App for options associated with this app.

If available, Click Advanced for additional controls.

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Windows Scan – Microsoft Store (formally Windows Store) - Requires Windows 8 or higher

• “Get” the application from the Store >  Windows Scan

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NAPS2 – “Not Another PDF Scanner” (Free – Donations gladly accepted by the NAPS2 organization)

• Download-Save-Install >  NAPS2 
• Not another PDF Scanner – free program scans PDF files and image(s) as .jpeg or PDF file(s).
• Not always simple “Plug and Play”, nonetheless, this free software is powerful and configurable.

Notes

• Includes an OCR feature – may need Ghostscript add-on (See NAPS2 forum entry)
• Read the Support pages for information
• Read the Getting Started guide
• Combining files?  Read the Command Line Usage guide > Select Combining and Converting Files

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Paint (mspaint)

Older software – not brilliant – does work for scanning images.

• Open  Paint
• Optional >> Expand the “white background” area to a size to accommodate your data.  If unknown, try 1300x1300
• File > Select “From Scanner or Camera”
• Select your printer > Follow the prompts to scan and then save your item

Webscan – located in the Embedded Web Server (EWS) – No additional software

NOTE:  Webscan feature  is not available on Laser printers

If the printer is on the network,

If the EWS feature is available on your printer,

First Time Use Only:  Enable Webscan

• Open your favorite browser > type / enter Printer IP address into URL / Address bar
• Tab Settings > Security > Administrator Settings > Enable >> Check box next to Webscan
• Click Apply to save any changes

Use Webscan

• Open your favorite browser > type / enter Printer IP address into URL / Address bar
• Tab Scan > Webscan 
• Set up Webscan the way you want it - for example, set the Source to ADF
• Click Start Scan to scan your document / image using Webscan
• After the scan is complete, Save the scan to your computer.

References / Resources

HP Printer Home Page - References and Resources – Learn about your Printer  - Solve Problems

 “Things that are your printer”

NOTE:  Content depends on device type and Operating System

Categories:  Alerts, Access to the Print and Scan Doctor (Windows), Warranty Check, HP Drivers / Software / Firmware Updates, How-to Videos, Bulletins/Notices, Lots of How-to Documents, Troubleshooting, Manuals > User Guides, Product Information (Specifications), more

When the website support page opens, Select (as available) a Category > Topic > Subtopic

Product Home

Enter the type and name of your HP device

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