Scan to email

[Wilcox2021]

How to set up scan to email

[Max3Aj]

Hello @Wilcox2021 and welcome to the HP Support Community!

Thanks for posting your question. I'm here to help you get things back on track.

Setting up Scan to Email on your HP printer allows you to scan documents directly to an email address from the printer's control panel. Here's how to do it:

Steps to Set Up Scan to Email (Using HP Embedded Web Server - EWS)

⚠️ Before you begin, ensure your printer is connected to the same network as your computer.

Get the Printer’s IP Address

• On the printer control panel, go to Settings > Network Settings.
• Note the IP address displayed.

Access the Embedded Web Server (EWS)

• Open a web browser on your computer.
• Type the printer’s IP address in the address bar and press Enter.
• You’ll see the printer’s EWS homepage.

Navigate to Scan to Email Setup

• Click the Scan tab at the top.
• In the left pane, click Scan to Email > Scan to Email Setup.

Create an Email Profile

• Under Outgoing Email Profiles, click Add New Profile.
• Enter:
  • Email Address (e.g., yourcompany@domain.com)
  • Display Name (e.g., "Admin Printer")
  • Optional: Set a Security PIN to restrict access.

Configure SMTP Server Settings

• Enter your SMTP Server (e.g., smtp.gmail.com or smtp.office365.com).
• Enter the SMTP Port (usually 587 or 465).
• If required, enable authentication and enter your email username and password.

Finalize and Test

• Choose whether to include the sender in outgoing emails.
• Click Save and Test.
• If successful, you’ll see a confirmation and receive a test email.

Scan to Email from Printer

• On the printer control panel, tap Scan > Email.
• Select the configured profile.
• Enter recipient email manually or choose from address book.
• Tap Send.

HP LaserJet Pro MFP - How to set up and use the Scan to Email feature | HP®-støtte

HP LaserJet Pro MFP - Scan to email | HP® Support

I hope the information shared has been useful and resolves your concern.

Wishing you a smooth and hassle-free experience ahead!

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Warm regards,

Max3Aj

HP Support