we don't have time for users to login to use the printer at work, how do we remove this?

[chris0506]

How can we remove the requirement for login and password for using the printer and scanner. We don't have time for this. 

[Sneha_01]

Hi @chris0506,

Welcome to HP Support Community.

Thank you for posting your query, I will be glad to help you.

To remove the login and password requirements for using a printer and scanner in a work environment, follow these steps depending on your printer's model and the type of network setup you have.

1. Disable Authentication on Printer

For HP Printers with Embedded Web Server (EWS):

Access the Embedded Web Server (EWS):

• Find Printer IP Address: On the printer’s control panel, go to Network or Wireless settings to find the IP address.
• Open EWS: Enter the IP address into a web browser on a computer that is on the same network.

Log In to EWS:

• Use the default login credentials (often admin with no password, or check the printer’s manual for specifics).

Navigate to Security Settings:

• Go to the Security tab or section.
• Look for settings related to authentication, access control, or security.

Disable Login Requirements:

• Disable any settings related to requiring login for access to print and scan functions.
• Save the changes and restart the printer if needed.

For HP Printers without EWS:

Access Printer’s Control Panel:

• Go to Setup or Settings.

Find Security Settings:

• Look for Network settings, Security, or Administrator Settings.

Disable Login Requirement:

• Disable any authentication or login settings for accessing print and scan functions.
• Confirm and save the settings.

2. Adjust Network and Sharing Settings

If your printer is networked and you want to ensure that users can access it without login:

Ensure Printer is Networked:

• Ensure that the printer is connected to your network and is not set up to require network authentication.

Configure Network Sharing Settings:

• Windows: Go to Control Panel > Hardware and Sound > Devices and Printers. Right-click the printer, select Printer Properties, and go to the Sharing tab. Ensure sharing is enabled and set to allow access without login.
• Mac: Go to System Preferences > Printers & Scanners, select your printer, and ensure Share this printer on the network is checked.

3. Disable Scan to Email or Network Authentication

For scanning functions that require authentication:

Access the Printer’s Scanning Settings:

• Open the printer’s web interface (EWS) or use the printer’s control panel to access scanning settings.

Disable Authentication for Scanning:

• Look for options related to scan-to-email or scan-to-network.
• Disable any authentication settings or configure the scanner to use a default email or network path without requiring user credentials.

I ho.pe this helps.

Take care and have a good day.

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Rachel571

HP Support