inline images in a MS Word document printed too large!

[HateWinter]

I purchased an HP OfficeJet 6960 printer for working at home, and originally the inline images in a MS Word document printed fine on the printed document. Now the inline images on the MS Word document print larger and I cannot fix it even though nothing in the MS Word document has changed and in fact all images print larger. I reset the printer defaults with no success.

I waste ink printing and have save my printing for work on a printer images. Very frustrated with a number of issues with this printer and next time I will buy a different brand.

[Dragon-Fur]

@HateWinter

Preferences - Correct odd / wrong-sized Image Sizes (for example, when printed from Word)

Contributed by Community Member

Control Panel > icon view > Devices and Printers > Right-Click on your printer > Printing Preferences >

Tab Layout  (Printer Dependent) >

Tab / Box Advanced > Switch OFF (Clear box) HP Real Life Technologies

Printing_Preferences_HP_Real_Technologies

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Other Remedies

The following is offered "FYI" and is not guaranteed to address your issue.  Much depends on your version of Office, the content and methods used to create the Office document, the printer software, and the Operating System and Version (which impacts the way the File System handles the various libraries and support files).

Commentary

The issue is perhaps due to the way the images were / are placed inside the Word Document.  Although all printers are different, of course, the methods used to create Word documents impact to what extent (and how) a printer (any brand) is able to translate the data in the document.

After you have tried other "fixes", try / consider:

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Reference document:  

Verify / Adjust the method used to add the image to the Word Document

Choosing an Insert Method for Pictures

Partial Excerpt:

When inserting JPG images into Word documents, you should strongly consider using the Picture option from the Insert tab of the ribbon, rather than doing a simple copy and paste. The reason for this is that Word handles pictures differently when they are cut and pasted compared with when they are inserted. When they are cut and pasted they are treated as TIFF files, which are typically much larger than JPG files, even if the original photos were JPGs.

Save, Edit, and Replace the image in the Word document

If you do not already have a file copy of the screenshot / image:

Open Word document > Right-Click on the image in the Word file > Save as Picture>

Save the image to your computer as some "filename" and filetype (extension) .jpg

Example - save file / picture as Screenshot.jpg or Image1.jpg

If you wish to edit the image, do so in an appropriate software for image / photo editing

After the file is saved to your computer, Open the image file in a photo / image software appropriate for the filetype.  Edit as needed.

For example, open file in 

• Paint (mspaint) 

or

Irfanview provides a free program that can be used for a variety of scan and print tasks, including the “Mirror” or horizontal flip function.

• Create a Restore Point (optional, recommended) > Reference: System Restore Overview
• Download the appropriate version (32bit or 64bit) of the program from the Website and install the program
• Additional information at the website, including:  FAQ

Once installed, open the software > tab Help

Example help entry:

Vertical/Horizontal Flip

• Click on the Image Menu, then Vertical Flip. The image will turn upside-down. The left/right orientation will stay the same.
• Click on the Image Menu, then Horizontal Flip. The image will turn side-to-side, as in a mirror.

Note: The effect can be used on a smaller portion (rectangle selection) of an image, as well as the entire image.

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 Insert the image (back) into the Word document

Open your Word document

Find the (original) embedded image

Right-Click on the image > Select to delete / cut the image out of the document

Click Insert > Pictures > Navigate to the folder in which you saved the edited file >

Add / Insert the image file into Word

Right-Click on the inserted image >

Select and edit Size and Position to fit the image into the space / within the margins

Save the Word document

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Check / Verify the Printing options in Word

Word > File > Options > Display > 

Under Printing options

CHECK Print drawings created in Word

CHECK Update fields before printing

CHECK Update linked data before printing

OK (to save changed and exit the options menu)

Print the document

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Too much trouble?

Save the Word document as a PDF file, print that file as an Image

Open the offending PDF file in Adobe Reader DC > File > Print > Advanced >>

1. Set the printer select the colors (Optional)
2. Print the PDF file as an image

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[PeterM42]

When printing a M/Soft Word document containing an image on the Envy 5640, the image prints

oversized, but works perfectly on an Epson printer.

In Control Panel, Right-click the HP printer, select Printing Preferences, Select Layout tab,

Click Advanced, Change HP Real Life Technologies to Off